DEFINITIONS AND INTERPRETATIONS
Data – collectively all information that you submit to 4-Xtra Technologies Limited via the Website. This definition incorporates, where applicable, the definitions provided in the Data Protection Laws;
Data Protection Laws – any applicable law relating to the processing of personal data, including but not limited to the GDPR, and any national implementing and supplementary laws, regulations, and secondary legislation;
GDPR – the UK General Data Protection Regulation;
4-Xtra Technologies Limited (“we” or “us”) – a company incorporated in England and Wales with registered number 13437162, whose registered office is at Nexus, Discovery Way, Leeds, LS2 3AA;
User or you – any third party that accesses the Website and is not either (i) employed by 4-Xtra Technologies Limited and acting in the course of their employment or (ii) engaged as a consultant or otherwise providing services to 4-Xtra Technologies Limited and accessing the Website in connection with the provision of such services; and
Website – the website that you are currently using, www.4-xtra.com, and any sub-domains of this site unless expressly excluded by their own terms and conditions.
the singular includes the plural and vice versa;
• references to sub-clauses, clauses, schedules, or appendices are to sub-clauses, clauses,
• a reference to a person includes firms, companies, government entities, trusts, and partnerships;
• “including” is understood to mean “including without limitation”;
• reference to any statutory provision includes any modification or amendment of it;
For purposes of the applicable Data Protection Laws, 4-Xtra Technologies Limited is the “data controller”. This means that 4-Xtra Technologies Limited determines the purposes for which and the manner in which, your Data is processed.
We may collect the following Data, which includes personal Data, from those who visit our website:
• name, job title, profession, and contact information such as email addresses and telephone
• IP address, web browser type, and version, a list of URLs starting with a referring site, your
activity on this Website, and the site you exit to (all automatically collected);
• records of your correspondence with us, if you have contacted us.
HOW WE COLLECT DATA
We collect Data in the following ways:
• Data is given to us by you;
• Data is received from other sources; and
• Data is collected automatically.
DATA THAT IS GIVEN BY YOU
4-Xtra Technologies Limited may collect your Data in a number of ways, for example:
• when you contact us through the Website, by telephone, post, e-mail, or through any other
• when you register with us and set up an account to receive our products/services;
• when you complete surveys that we use for research purposes (although you are not obliged to
respond to them);
• when you enter a competition or promotion through a social media channel;
• when you elect to receive marketing communications from us;
• when you use our services;
DATA RECEIVED FROM OTHER SOURCES
We may receive Data about you from the following publicly available third-party sources:
DATA THAT IS COLLECTED AUTOMATICALLY
To the extent that you access the Website, we may automatically collect some information about your visit to the Website. This information helps us to make improvements to Website content and navigation and may include your IP address, the date, times, and frequency with which you access the Website, and the way you use and interact with its content.
HOW WE USE PERSONAL DATA
Any or all of the above Data may be required by us from time to time in order to provide you with the best possible service and experience when using our Website. Specifically, Data may be used by us for the following reasons:
• internal record keeping;
• improvement of our products/services;
• transmission by email of marketing materials that may be of interest to you;
• contact for market research purposes which may be done using email, telephone, fax or mail. Such information may be used to customise or update the Website;
• for the delivery of direct marketing to you via e-mail, we’ll need your consent, whether via an opt-
in or soft-opt-in. Soft opt-in consent is a specific type of consent that applies when you have
previously engaged with us (for example, you contact us to ask us for more details about a
particular product/service, and we are marketing similar products/services). Under “soft opt-in”
consent, we will take your consent as given unless you opt out.
• for other types of e-marketing, we are required to obtain your explicit consent; that is, you need
to take positive and affirmative action when consenting by, for example, checking a tick box that
• if you are not satisfied with our approach to marketing, you have the right to withdraw consent at
any time. To find out how to withdraw your consent, see the section headed “Your rights” below.
• When you register with us and set up an account to receive our services, the legal basis for this
processing is the performance of a contract between you and us and/or taking steps, at your
request, to enter into such a contract.
We may use your Data for the above purposes if we deem it necessary to do so for our legitimate interests. If you are not satisfied with this, you have the right to object in certain circumstances (see the section headed “Your rights” below).
SHARING YOUR PERSONAL DATA
We may share your Data with the following groups of people for the following reasons:
• any of our group companies or affiliates – to ensure the proper administration of the 4-Xtra.com
website and business;
• our employees, agents, and/or professional advisors – to obtain advice from professional
• third-party service providers who provide services to us which require the processing of personal
data – to help third party service providers in receipt of any shared data to perform functions on
our behalf to help ensure the website runs smoothly;
• relevant authorities – to facilitate the detection of crime or the collection of taxes or duties;
KEEPING DATA SECURE
We will use technical and organisational measures to safeguard your Data, for example:
• access to your account is controlled by a password and a username that is unique to you.
• we store your Data on secure servers.
Technical and organisational measures include measures to deal with any suspected data breach. If you suspect any misuse, loss or unauthorised access to your Data, please let us know immediately by contacting us via this e-mail address: email@example.com.
Detailed information is available via Get Safe Online on how to protect your information and your computers and devices against fraud, identity theft, viruses and many other online problems – visit www.getsafeonline.org.
Even if we delete your Data, it may persist on backup or archival media for legal, tax or regulatory purposes.
You have the following rights in relation to your Data:
• Right to access – the right to request (i) copies of the information we hold about you at any time,
or (ii) that we modify, update or delete such information. If we provide you with access to the
information we hold about you, we will not charge you for this, unless your request is “manifestly
unfounded or excessive.” Where we are legally permitted to do so, we may refuse your request. If
we refuse your request, we will tell you the reasons why.
• Right to correct – the right to have your Data rectified if it is inaccurate or incomplete.
• Right to erase – the right to request that we delete or remove your Data from our systems.
• Right to restrict our use of your Data – the right to “block” us from using your Data or limit the
way in which we can use it.
• Right to data portability – the right to request that we move, copy or transfer your Data.
• Right to object – the right to object to our use of your Data including where we use it for our
To make enquiries, exercise any of your rights set out above, or withdraw your consent to the processing of your Data (where consent is our legal basis for processing your Data), please contact us via this e-mail address: firstname.lastname@example.org.
If you are not satisfied with the way a complaint you make in relation to your Data is handled by us, you may be able to refer your complaint to the relevant data protection authority. For the UK, this is the Information Commissioner’s Office (ICO). The ICO’s contact details can be found on their website at https://ico.org.uk/.
It is important that the Data we hold about you is accurate and current. Please keep us informed if your Data changes during the period for which we hold it.
LINKS TO OTHER WEBSITES
CHANGES OF BUSINESS OWNERSHIP AND CONTROL
We may also disclose Data to a prospective purchaser of our business or any part of it.
In the above instances, we will take steps with the aim of ensuring your privacy is protected.
Unless otherwise agreed, no delay, act, or omission by a party in exercising any right or remedy will be deemed a waiver of that, or any other, right or remedy.
This Agreement will be governed by and interpreted according to the law of England and Wales. All disputes arising under the Agreement will be subject to the exclusive jurisdiction of the English and Welsh courts.